2017 AuDacity Sponsor/Exhibitor Opportunities


AuDacity 2017 offers opportunities for companies to showcase their products and services directly to their target audience. Sign up today to exhibit at AuDacity 2017, or dare to take your company to the next level when combining your exhibit with one of the sponsorship options below!

Presenting Sponsor : $40,000

(exclusive, may be shared by two companies signing up together)
  • Signage crediting firm as the presenting sponsor displayed throughout the plenary session day in the General Session room
  • Opportunity to display short video/slides to attendees prior to the opening Keynote presentation
  • Opportunity to welcome the audience, make a 1-3 minute speech and introduce the keynote speaker
  • Chair drop during keynote session
  • Logo on bags to be distributed to all attendees. If bags are not handed to attendees, you will receive two folio inserts instead
  • Floor decals leading into General Session room and throughout conference space
  • Power Point slide displayed prior to each session throughout the General Session program
  • Opportunity to develop three webinars to be hosted by ADA and held during the 2017-2018 program years
  • Listed on the convention website with logo as official sponsor of enduring continuing education (to be applied for several recorded sessions after the event)
  • Opportunity to hold an ADA-sanctioned focus group
  • Use of a meeting room to entertain customers (must be requested/confirmed by August 1)
  • Window clings and signage throughout hotel
  • Six complimentary attendees (if sponsorship is shared, three attendees per sponsoring company)
  • Sponsor discount on exhibit space ($2,000 per 8x10 booth)
  • Pre-conference mailing list
  • Invitation for two representatives to attend an exclusive dinner with the ADA Board of Directors. Date and time to be determined
  • Logo on ADA homepage

Future Doctor of Audiology Education Sponsor: $35,000

(exclusive)
  • Corporate logo and recognition as the official Future Doctor of Audiology education sponsor and underwriter of AuDacity student scholarships on materials related to the student scholarship program
  • Develop four student webinars in collaboration with ADA for ADA student members (to be held in 2017)
  • Opportunity to provide a representative to serve on the ADA Scholarship Selection Committee
  • Develop and execute student course at AuDacity Conference. Date to be determined
  • Floor decals leading into student classrooms and throughout conference
  • Corporate logo on student-only materials distributed at convention
  • Limited use of ADA student member list to promote corporate student resources and activities
  • Two complimentary attendees
  • Sponsor discount on exhibit space ($2,000 per 8x10 booth)
  • Pre-conference mailing list
  • Sponsor of the ADA Student Gala at AuDacity 2017. Date and location to be determined
  • Opportunity to hold an ADA student sanctioned focus group
*Will ensure a minimum of 20 students to receive a fully funded scholarship to attend

Premier Sponsor: $25,000

(exclusive, may be shared by two companies signing up together)
  • Recognition on signage and introductory slide as official sponsor of the ADA Pre- Convention Workshops
  • Chair drop at ADA Pre-Convention Workshops
  • Recognized on signage at all breaks and lunch during the Pre-Convention Workshops
  • Chair Drop at the Pre-note Session
  • Four complimentary attendees (if sponsorship is shared, two complimentary attendees per sponsoring company)
  • Sponsor discount on exhibit space ($2,000 per 8x10 booth)
  • Invitation for two attendees to attend an exclusive dinner with the ADA Board of Directors. Date to be determinded (note: if sponsorship is shared, invitation will be extended to one attendee per company)
  • Pre-conference mailing list
  • Logo on ADA homepage
  • One folio/bag insert

ADA Student Business Plan Competition Sponsorship: $20,000

(exclusive)
  • Recognition as underwriter of this prestigious event on all electronic and printed materials
  • Opportunity to introduce the Master of Ceremonies at the live Competition Final General Session
  • Recognition signage prominently displayed during poster session and live competition finale
  • Floor decals at poster session
  • Three complimentary attendees
  • Ongoing recognition in all ADA public relations announcements leading up to and following the competition
  • Sponsor discount on exhibit space ($2,000 per 8x10 booth)
  • Pre-conference mailing list

Marketplace Sponsor: $15,000

(exclusive)
  • Official recognized sponsor of the opening networking dinner in the Marketplace. Date to be determined
  • Floor decals leading to Marketplace
  • Opportunity to distribute collateral to attendees
  • Opportunity to speak/share a video or slideshow during the opening dinner
  • Official sponsor of the exhibit hall game and prize
  • One folio insert
  • Two gobos in the Marketplace
  • Two complimentary attendees
  • Sponsor discount on exhibit space ($2,000 per 8X10 booth)
  • Pre-conference mailing list

Innovation Sponsor: $10,000

  • Recognition during each Innovation concurrent session
  • Slide/video loop before innovative sessions
  • One folio insert
  • Two complimentary attendees
  • Sponsor discount on exhibit space ($2,000 per 8x10 booth)
  • Recognized as a breakfast/lunch/break sponsor throughout the day of innovative sessions
  • Pre-conference mailing list

Go Social Sponsor: $15,000

(exclusive)
  • Recognition at point of entry for downloadable convention course handouts
  • Listed as official wifi sponsor
  • Listed as official electronic polling software sponsor
  • Only e-banner on ADA convention mobile app (developed by Guidebook)
  • Five social media posts on Facebook, Twitter and LinkedIn
  • Official sponsor of social media LiveWall
  • Two complimentary attendees
  • Sponsor discount on exhibit space ($2,000 per 8x10 booth)
  • Pre-conference mailing list

Networking Sponsor: $5,000

(four available)
  • Listed as an official sponsor (with signage) at the ADA buy/sell posting board and networking area
  • Listed as an official sponsor (with signage) at the ADA employment opportunities and “Find a fourth year” posting board and networking area
  • Signage recognizing company as an official sponsor of two breaks
  • One complimentary attendee
  • Sponsor discount on exhibit space ($2,000 per 8x10 booth)
  • Pre-conference attendee mailing list

Bespoke Sponsorships

  • ADA strives to ensure that each sponsor receives opportunities and benefits that are most useful. We will be pleased to customize a sponsorship to meet your unique interests and objectives. Please contact Cody Jones at cjones@audiologist.org to create a customized sponsorship.

Unbundled Advertising Opportunities

  • Key card advertisement: $10,000
  • Lanyard advertisement: $7,500, one available
  • Name badge Inserts: $5,000, exclusive
  • Break signage: $3,000 each or 2 for $5,000, 6 available
  • Folio inserts: $2,000, 10 available
  • Listed in the July, August and September eNewsletters, AuDiogram, as an official sponsor of AuDacity: $1,000.
  • Listed in email campaigns promoting AuDacity: $1,000
  • Pre-conference mailing list for one use: $1,000
  • Three total social media posts on the platform of your choice: $1,000


Exhibitor Schedule

Monday, September 25
5:00 PM – 8:00 PM
Dinner

Tuesday, September 26
7:00 AM – 8:00 AM
Breakfast

9:30 AM – 10:00 AM
Break

11:30 AM – 1:00 PM
Lunch

2:30 PM – 3:00 PM
Break

5:00 PM – 6:30 PM
Reception


ADA Sponsor/Exhibitor Rules & Regulations

2017 EXHIBIT SPACE COST
Exhibit fee includes one 8’ high backwall drape, 3’ side rails, one 6’ draped table, two side chairs, one 7” x 44” identification sign, one wastebasket, two complimentary full- conference registrations for exhibit personnel, a listing on the ADA Convention Web site, a listing in Audiology Practices for the issue preceding the Convention, and a listing in the ADA Convention onsite Final Program or addendum.

ADA Exhibitor Rate
Per 8’ x 10’ booth..........$3,000

SPACE ALLOCATION AND PAYMENT
Exhibit space cannot be assigned without a signed application and payment. Please send completed exhibit application to: ADA, 446 E. High St., Suite 10 or fax to (859) 271-0607.

ELIGIBLE EXHIBITS, REJECTED DISPLAYS
ADA reserves the right to determine the eligibility of any exhibitor for inclusion in the show and to prohibit an exhibitor from conducting and maintaining an exhibit if, in the sole judgment of ADA, the exhibitor or proposed exhibit shall in any respect be deemed unsuitable. Exhibitors will be bound by the booth construction rules for standard, perimeter, island and peninsula booths. These rules will be included in the Exhibitor Manual. Violation of the rules and regulations will be sufficient cause to require the immediate removal of the offending exhibit. If the exhibit is removed for violation of any rules, no return of exhibit space rental shall be made.

FLOOR PLAN
Placement of equipment must be done to avoid blocking the visibility of neighboring exhibitors. All exposed parts of a display must be finished so as not to be objectionable to other exhibitors or ADA. ADA may require the rearrangement or redecorating of any booth within the show at Exhibitor’s expense.

EXHIBITOR MANUAL
A complete Exhibitor Manual containing all the necessary order forms for electrical, water, furniture rental and other equipment will be e-mailed to each exhibitor in August 2016.

INSTALLATION AND DISMANTLE
Hours and dates of setup, show hours and dismantling shall be specified by ADA in its bulletins. Exhibitors must arrange for the installation and dismantling of their own exhibits. Installation must be completed prior to the show opening and no exhibit may be removed prior to show closing. Exhibit space not occupied two hours before show opens may be reassigned by ADA without refund of the rental paid. All materials and installations must conform to federal, state and municipal safety and fire laws, codes, ordinances and regulations. During the course of the show, exhibitors assume the responsibility for keeping their booths clean and in good order. Damages arising from failure to observe these rules shall be paid by Exhibitor. Children under 16 years of age are not permitted on the exhibit floor during installation or dismantle. Children under 16 years of age can access the show during exhibit hours.

EXHIBIT HOURS AND ADMISSION
Admittance during non-show hours without permission from ADA is prohibited. All persons visiting the exhibit area, including exhibit booth representatives, will be required to register and to wear an appropriate badge. Exhibitors will receive two complimentary full conference badges per booth reserved, limited to the use of booth personnel. A badge registration form will be included in the Exhibitor manual sent to each exhibitor. Badges are not transferable or exchangeable from one person to another. Badges must be worn at all times for access to the exhibit hall. Exhibit booth personnel will not be permitted to enter the hall earlier than one hour before the scheduled opening time each day, except for the opening day, and must vacate the exhibit hall after the closing time each day except on the final day, unless special arrangements are made in advance with ADA show management. Only exhibitors will be allowed in the exhibit hall during installation and dismantle through the use of official exhibit hall badges or temporary set-up stickers, which will be distributed by ADA.

SUBLETTING PROHIBITION
Exhibitors may not assign or sublet this contract, or permit others to use any contracted exhibit space. Exhibitors must show only products or services manufactured or sold by them in the regular course of business.

ACCOMMODATIONS
Each confirmed exhibitor will receive hotel reservation information in the Exhibitor manual.

REDUCTION OR CANCELLATION OF SPACE
No refunds will be given on reduced or cancelled space. Exhibitor, as a condition of being an Exhibitor in the show, agrees to indemnify and hold harmless ADA, its directors, officers, employees or agents, from any and all loss, which Exhibitor may suffer as a result of show cancellation, duration, delay or other alterations or changes.

POST-CONFERENCE ATTENDEE MAILING LIST
A complimentary mailing list will be provided to each exhibitor including each attendee’s company name, name, e-mail address, telephone number and address.

INSURANCE AND SECURITY
Exhibitors wishing to insure their exhibit materials against theft, damage by fire, accident or loss must do so at their expense. Each exhibiting company is responsible for obtaining insurance (liability and fire/theft) in such amounts as deemed appropriate to comply with its obligation hereunder and for its own protection. As a courtesy, perimeter guard service for the exhibit area will be furnished during hours deemed necessary by ADA. The furnishing of such service should not be interpreted as a guarantee against loss or theft of any kind.

HOSPITALITY SUITES
Exhibitor-hosted meetings, functions or receptions may not conflict with any convention sessions, events or exhibit hall hours.

GENERAL
Use of Space
All demonstrations or other promotional activities must be confined to the limits of the booth. Exhibit representatives wearing distinctive costumes or uniforms shall only appear in their own booths, except to allow for ordinary passage through the exhibit hall. Space must be provided within the booth to contain persons watching demonstrations and other activities. Booth personnel may not work in exhibit space other than their own.

Promotion Information
Samples, publications, etc. may be distributed by the exhibitor only from within the exhibitor’s own booth. Solicitation of business, except by exhibiting companies, is prohibited.

Raffles and Drawings
Raffles and drawings may be conducted exclusively within exhibitor’s own booth. ADA will not announce winners over the public address system. ADA is not responsible for legal implications related to holding raffles or other gaming activities.

Conference Final Program
A Final Program will be issued at the show, containing the company name of each exhibitor, address, phone and fax number, e-mail and Web address and booth number. This directory will be based on information received by ADA before September 30, 2016.

EQUIPMENT NOISE AND SOUND DEVICES
Exhibits should be designed to appeal to ADA professionals and students. Noisy or objectionable displays, including (but not limited to) sound effects, flashing lights, loudspeakers, or gimmicks are not permitted.

AMENDMENTS
These rules may be amended at any time by ADA. These rules and regulations become a part of the contract between the exhibitor and ADA. Any matters not specifically covered by the preceding rules shall be subject solely to the decision of ADA.

AGREEMENT TO RULES
Each exhibitor, for himself and his employees, agrees to abide by the foregoing Rules and Regulations and by any amendments or additions.