AuDacity 2020 - Sponsors & Exhibitors

AuDacity 2019

 Review the Exhibitor Rules & Regulations
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ADA Members: $250.00 • Non-Members: $300.00
IAA / IANZ Members can register online.

If your company is interested in reaching the top decision makers and purchasers in audiology private practice, then the Academy of Doctors of Audiology (ADA) annual conference, AuDacity, is the event you can’t afford to miss!

AuDacity 2020 offers opportunities for companies to showcase their products and services directly to their target audience. Sign up today to exhibit at AuDacity 2020, or forge ahead and combine your exhibit with one of our sponsorship options!

PRESENTING SPONSOR : $25,000 (exclusive)

  • Featured corporate logo placement on digital signage throughout the conference center
  • Virtual Auditorium naming rights
  • Recognized sponsor of the two keynote presentations. Opportunity to welcome the audience and make a two (2) minute speech or play a video and to introduce the speaker
  • Virtual chair drop during keynote sessions
  • Opportunity to include one (1) promotional item and two (2) collateral pieces in mailed swag bag (sponsor to provide materials). ADA will assemble and ship sponsored materials to attendees who have registered by September 8, 2020.
  • Opportunity to host a sanctioned satellite symposium or preconference workshop during AuDacity
  • Use of a private virtual meeting room throughout AuDacity for customer or staff meetings
  • A branded “Zoom Room” to use during the AuDacity Virtual Reception on Friday, October 16, 2020
  • Opportunity to upload four (4) additional educational pre-recorded webinars, and resources including case studies and promotional materials into the virtual library
  • Virtual exhibit booth with premium placement and all listed exhibit benefits
  • Scavenger hunt item placed in virtual booth to incentivize traffic
  • Unlimited company representatives (full conference registrations)
  • Ten (10) complimentary full conference registrations to share with customers
  • Twelve (12) social media posts that ADA will post to its platforms on your behalf to use leading up to or during the conference
  • Four (4) push notifications to promote attendee action and awareness during the conference
  • Three (3) targeted attendee email blasts (ADA will send)
  • Preconference attendee list available at regular intervals beginning September 1st
  • Post conference attendee list distributed within two weeks of the conference
  • Listed as AuDacity presenting sponsor in ADA-distributed promotional emails
  • Sponsor recognition on ADA homepage and AuDacity conference page
  • Recognition as Enduring Sponsor for an estimated 40 hours of conference recordings, which will be available to attendees for CE credit for at least one year

STUDENT EDUCATION SPONSOR*: $25,000 (exclusive)

  • Featured corporate logo placement throughout the virtual conference center and student-only networking lounge
  • Recognition as the official Future Doctor of Audiology education sponsor and underwriter of AuDacity student scholarships on materials related to the student scholarship program
  • Recognized as a premier sponsor of the AuDacity Career and Externship Fair
  • Opportunity to host a virtual student mixer at AuDacity
  • Opportunity to provide collateral, materials, and a promotional item in a swag bag to be mailed to registered students ahead of the conference (students must be registered by September 8, 2020 to be assured a bag). ADA will assemble and ship materials to student attendees.
  • Opportunity to develop and execute a three-hours of student programming at the virtual AuDacity Conference
  • Opportunity to host two student webinar/town hall meetings leading up to the conference or as post conference events
  • Opportunity to include up to four (4) additional educational pre-recorded student webinars into the virtual conference session library, along with other digital resources.
  • Virtual exhibit booth with premium placement and all listed exhibitor benefits
  • Scavenger hunt item placed in virtual booth to incentivize traffic
  • Eight (8) additional complimentary full conference registrations for company representatives
  • Eight (8) complimentary full conference registrations to share with customers
  • Ten (10) social media posts that ADA will post to its platforms on your behalf to use leading up to or during the conference
  • Four (4) push notifications to promote attendee action and awareness during the conference
  • Preconference student attendee list available at regular intervals
  • Preconference full attendee list (distributed two weeks before conference and the day before)
  • Post conference attendee list (distributed within two weeks after the conference)
  • Sponsor recognition on ADA homepage and AuDacity conference page
  • Listed as AuDacity sponsor in ADA-authored promotional emails

ENGAGEMENT SPONSOR: $20,000 (Exclusive)

  • Featured corporate logo placement throughout the virtual conference center Exclusive sponsor of the General Attendee Lounge, featuring exclusive branding and access
  • The opportunity to deliver a pre-recorded video message to attendees
  • The opportunity to facilitate chat discussions that expand on conference educational sessions
  • Opportunity to include one (1) promotional item and one (1) collateral piece in mailed swag bag (sponsor to provide materials). ADA will assemble and ship sponsored materials to attendees who have registered by September 8, 2020.
  • Use of a private virtual meeting room throughout AuDacity for customer or staff meetings
  • A branded “Zoom Room” to use during the AuDacity Virtual Reception on Friday, October 16, 2020
  • Virtual exhibit booth with premium placement and all listed exhibitor benefits
  • Scavenger hunt item placed in virtual booth to incentivize traffic
  • Six (6) additional complimentary full-conference registrations for company attendees
  • Six (6) additional complimentary registrations to share with customers
  • Ten (10) social media posts that ADA will post to its platforms on your behalf leading up to or during the conference
  • Two (2) push notifications to promote attendee action and awareness during the conference
  • Two (2) targeted attendee email blasts (ADA to send)
  • Preconference attendee list (distributed two weeks before conference)
  • Post conference attendee list (distributed within two weeks after the conference)
  • Sponsor recognition on ADA homepage and AuDacity conference page
  • Listed as AuDacity sponsor in ADA-authored promotional emails

GOLD SPONSOR: $15,000 (Only 1 Left!)

  • Recognized as a featured session sponsor for one plenary session
  • Opportunity to run 30-second pre-recorded video to kick off featured session
  • Logo placement on digital signage throughout the virtual conference center
  • Opportunity to conduct a digital chair drop by providing a resource to include in the attendee briefcase
  • Recognized as an underwriting sponsor for a live educational workshop on Saturday, October 17, 2020
  • Opportunity to upload two pre-recorded educational webinar sessions into session library
  • Opportunity to include one (1) promotional item and one (1) collateral piece in mailed swag bag (sponsor to provide materials). ADA will assemble and ship sponsored materials to attendees who have registered by September 8, 2020.
  • Virtual exhibit booth with all listed exhibitor benefits
  • Four (4) additional complimentary full-conference registrations for company attendees
  • Four (4) complimentary full-conference registrations to share with customers
  • Six (6) social media posts that ADA will post to its platforms on your behalf leading up to or during the conference
  • One (1) push notification to promote attendee action and awareness during the conference
  • Two (2) targeted attendee email blasts (ADA to send)
  • Preconference attendee list (distributed two weeks before conference)
  • Post conference attendee list (distributed within two weeks after the conference)
  • Sponsor recognition on ADA homepage and AuDacity conference page
  • Listed as AuDacity sponsor in ADA-authored promotional emails

SILVER SPONSOR: $10,000 (Only 1 Left!)

  • Recognized as entertainment sponsor throughout the AuDacity Conference and for a specific musical performance, artist performance, comedic performance or similar activity
  • Digital logo placement on signage in the virtual conference center
  • Recognized as sponsor of AuDacity Virtual Happy Hour
  • Opportunity to upload one (1) pre-recorded educational webinar session into AuDacity virtual library
  • Opportunity to include one (1) collateral piece for the mailed swag bag (sponsor to provide the insert). ADA will assemble and ship sponsored materials to attendees who have registered by September 8, 2020.
  • Virtual exhibit booth and all listed exhibitor benefits
  • Two (2) additional complimentary full-conference registrations for company attendees
  • Two (2) complimentary full-service conference registrations to share with customers
  • Three (3) social media posts that ADA will post to its platforms on your behalf leading up to or during the conference
  • One (1) push notification to promote attendee action and awareness during the conference
  • Two (2) targeted attendee email blasts (ADA to send)
  • Preconference attendee list (distributed two weeks before conference)
  • Post conference attendee list (distributed within two weeks after the conference)
  • Sponsor recognition on ADA homepage and AuDacity conference page
  • Listed as AuDacity sponsor in ADA-authored promotional emails

EXHIBIT & CAREER FAIR BOOTH: $3,000*

Fee: $3,000* (Audiology Practice Career Fair Only Booth, $500)

  • Fully branded exhibit booth in virtual exhibit hall
  • Two (2) full-conference registrations and up to four (4) additional exhibit-only representatives*
  • Five (5) lengthy dedicated exhibit hall time slots in the meeting schedule
  • Live online audio, video, or chat options with customers, as well as exhibitor-specific group chat features
  • 30-day post meeting access to virtual exhibit hall (unstaffed)
  • Lead retrieval
  • Opportunity to upload documents and videos into booth-specific data center
  • Company listing on AuDacity website and in digital program
  • Pre-conference and onsite marketing and gamification to encourage attendees to visit exhibits
  • Option to participate in the career fair with no additional fees
  • Virtual booth design assistance included
  • On-site conference attendee list

Audiology Practice Career Fair Only Exhibit Booth

  • This career fair-only exhibit booth includes the same technical features as those outlined for all exhibits but is designed for audiology practice owners and clinic managers who want to participate in the externship and career fair.*
  • Includes one (1) full-conference registration and up to two (2) additional exhibit-only representatives.
  • Must be listed under practice/clinic name and may not be used to market products or services beyond available externship and employment positions.

*Non-Profit exhibit booth available for $1,000 and includes one (1) full-conference registration and up to two (2) additional exhibit-only representatives (organization must be recognized by the IRS under Section 501).

SUPPLEMENTAL ADVERTISING OPPORTUNITIES (Available to exhibiting and sponsoring companies)

  • Digital logo placement on signage in conference center: $1,000 each or 3,000 for 6 (space permitting)
  • Email blast to attendees $1,500
  • In-session push notification $1,000
  • Social media post $500 each (3 for $1,000)
  • Printed folio insert mailed in swag bag $2,500 (plus cost of printing and delivery to ADA headquarters)
  • Promotional item mailed in swag bag $5,000 (plus cost of item and delivery to ADA headquarters)

ADA Sponsor/Exhibitor Rules & Regulations

SPACE ALLOCATION AND PAYMENT
Exhibit space cannot be assigned without a signed application and payment. Please send completed exhibit application to: ADA, 446 E. High St., Suite 10, Lexington, KY 40507 or email Ilse Dehner.

ELIGIBLE EXHIBITS, REJECTED DISPLAYS
ADA reserves the right to determine the eligibility of any exhibitor for inclusion in the show and to prohibit an exhibitor from conducting and maintaining an exhibit if, in the sole judgment of ADA, the exhibitor or proposed exhibit shall in any respect be deemed unsuitable.

SUBLETTING PROHIBITION
Exhibitors may not assign or sublet this contract, or permit others to use any contracted exhibit space. Exhibitors must show only products or services manufactured or sold by them in the regular course of business.

REDUCTION OR CANCELLATION OF SPACE
No refunds will be given on reduced or cancelled space. Exhibitor, as a condition of being an Exhibitor in the show, agrees to indemnify and hold harmless ADA, its directors, officers, employees or agents, from any and all loss, which Exhibitor may suffer as a result of show cancellation, duration, delay or other alterations or changes.

POST-CONFERENCE ATTENDEE MAILING LIST
A complimentary mailing list will be provided to each exhibitor including each attendee’s company name, name, e-mail address, telephone number and address.

AMENDMENTS
These rules may be amended at any time by ADA. These rules and regulations become a part of the contract between the exhibitor and ADA. Any matters not specifically covered by the preceding rules shall be subject solely to the decision of ADA.

AGREEMENT TO RULES
Each exhibitor, for himself and his employees, agrees to abide by the foregoing Rules and Regulations and by any amendments or additions.