Academy of Doctors of Audiology

AuDacity 2022 — Sponsors & Exhibitors

AuDacity 2022 • Grapevine/Dallas, Texas • October 20-23, 2022

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ADA Members: $900.00 • Non-Members: $1,200.00

Thank You AuDacity 2022 Sponsors

Care Credit

If your company is interested in reaching the top decision makers and purchasers in audiology private practice, then the Academy of Doctors of Audiology (ADA) annual conference, AuDacity, is the event you can’t afford to miss! AuDacity 2022 offers opportunities for companies to showcase their products and services directly to their target audience. Sign up today to exhibit at AuDacity 2022 - Ahead of the Curve and combine your exhibit with one of our sponsorship options!

Exhibit booths (10’ x 10’ booth) are available at the following rates: Sponsor: $3,000, Non-Sponsor: $4,000.

PreConference Workshop Sponsorships

ADA-HHTM Preconference Workshop GOLD Sponsorship: $15,000 (Exclusive)

  • Featured corporate logo placement on promotional materials, agenda, and signage for the ADA-HHTM Preconference session.
  • Sponsor recognition including logo placement on signage throughout the AuDacity Conference.
  • Opportunity to provide welcome remarks to ADA-HHTM Preconference attendees.
  • Chair drop during Preconference Workshop session.
  • E-mail blast to HHTM and ADA contacts (content to be developed by sponsor and approved by HHTM and ADA).
  • Opportunity to showcase relevant products and services to ADA-HHTM Preconference attendees during program.
  • 10X10 exhibit booth for AuDacity Conference (includes two full conference passes).
  • AuDacity attendee contact list (distributed within two weeks of the conference).
  • Sponsor recognition on ADA and HHTM websites and AuDacity conference page.
  • Three (3) social media posts during the Preconference Workshop.
  • In-session push notification on mobile app.
  • Opportunity to participate in the “This Week in Hearing” podcast on mobile audiology, hosted by HHTM.
  • Opportunity to present a one-hour webinar on mobile audiology to ADA members (content must be CE-eligible).

ADA-HHTM Preconference Workshop SILVER Sponsorship: $11,000 (2 available)

  • Corporate logo placement on promotional materials and signage for ADA-HHTM Preconference session.
  • Sponsor recognition including logo placement on signage throughout the AuDacity Conference.
  • Recognized as an official Lunch sponsor for the ADA-HHTM Preconference Workshop.
  • Opportunity to showcase relevant products and services to ADA-HHTM Preconference Workshop attendees during program.
  • 10x10 exhibit booth for AuDacity Conference (includes two full conference passes).
  • Sponsor recognition on ADA and HHTM websites and AuDacity conference page.
  • AuDacity attendee contact list (distributed within two weeks of the conference).
  • One (1) social media post during the Preconference Workshop.
  • In-session push notification on mobile app.

ADA-HHTM Preconference Workshop BRONZE Sponsorship: $8,000 (4 available)

  • Corporate logo placement on promotional materials and signage for ADA-HHTM Preconference Workshop.
  • Recognized as a break sponsor for the ADA-HHTM Preconference Workshop.
  • Opportunity to showcase relevant products and services to ADA-HHTM Preconference Workshop attendees during program.
  • 10x10 exhibit booth for the AuDacity Conference (includes two full conference passes).
  • AuDacity attendee contact list (distributed within two weeks of the conference).

Conference Sponsorships

Premier Sponsor: $25,000 (2 available)

  • Chair drop during one general session and one concurrent session
  • Opportunity to display 30 second video to kick off general session
  • Recognition at featured general session
  • Premier signage placement
  • Invitation for two attendees to attend an exclusive dinner with the ADA Board of Directors
  • Recognition on signage and introductory slide as official sponsor of the ADA Post-Conference Workshops
  • Recognized on signage at all breaks and lunch during the Post-Conference Workshops
  • Four social media posts on Facebook, Twitter and LinkedIn
  • Pre-conference mailing list
  • Four complimentary registrations
  • Logo placement on ADA website and digital conference promotions
  • One bag insert

Marketplace Sponso: $20,000 (2 available)

  • Officially recognized sponsor of the opening networking reception in the Marketplace
  • Floor decals leading to Marketplace
  • Premier exhibit hall signage
  • Official sponsor of the exhibit hall activity
  • One bag insert
  • Gobo in Marketplace
  • Opportunity to include an advertisement on the hotel keycard OR logo on attendee lanyards
  • Pre-conference mailing list
  • Two complimentary registrations

Go Social Sponsor: $15,000 (exclusive)

  • Recognition at point of entry for downloadable conference course handouts
  • Listed as official wifi sponsor
  • Official sponsor of ADA conference app
  • Only e-banner on ADA conference app
  • Five social media posts on Facebook, Twitter and LinkedIn
  • Pre-conference mailing list
  • Two push notifications sent to attendees via conference smartphone app
  • Two complimentary registrations

Concurrent Track Sponsor: $10,000 (4 available)

  • Recognition during each Concurrent session
  • Slide loop before a Concurrent session
  • Chair drop during one Concurrent session
  • One bag insert
  • Recognized as a break sponsor throughout the day of Concurrent sessions
  • Logo recognition on sponsor signage throughout duration of the conference

Networking Sponsor: $7,500

  • Signage recognizing company as official Break sponsor
  • Three social media posts on Facebook, Twitter and LinkedIn
  • Attendee bag insert
  • Logo on sponsor signage

Bespoke Sponsorships

  • We will be pleased to customize a sponsorship to meet your unique interests.
  • Please contact This email address is being protected from spambots. You need JavaScript enabled to view it. to create a customized sponsorship.

Other Advertising Opportunities

The advertising opportunities below are stand-alone and do not include any additional benefits of sponsorship.

  • Name badges ($5,000, exclusive)
  • Pre-conference mailing list for one-time use ($2,500)
  • Attendee bag insert ($2,000)
  • Three social media posts on the platform of your choice ($1,000)

Exhibit Booths are Available at the Following Rates:

  • Sponsor: $3,000
  • Non-Sponsor: $4,000

ADA Sponsor/Exhibitor Rules & Regulations

SPACE ALLOCATION AND PAYMENT
Exhibit space cannot be assigned without a signed application and payment. Please send completed exhibit application to: ADA, 1024 Capital Center Drive, Suite 205, Frankfort, KY 40601 or email This email address is being protected from spambots. You need JavaScript enabled to view it..

ELIGIBLE EXHIBITS, REJECTED DISPLAYS
ADA reserves the right to determine the eligibility of any exhibitor for inclusion in the show and to prohibit an exhibitor from conducting and maintaining an exhibit if, in the sole judgment of ADA, the exhibitor or proposed exhibit shall in any respect be deemed unsuitable.

SUBLETTING PROHIBITION
Exhibitors may not assign or sublet this contract, or permit others to use any contracted exhibit space. Exhibitors must show only products or services manufactured or sold by them in the regular course of business.

INDEMNIFICATION
Exhibitor, as a condition of being an Exhibitor in the show, agrees to indemnify and hold harmless ADA, its directors, officers, employees or agents, from any and all loss, which Exhibitor may suffer as a result of show cancellation, duration, delay or other alterations or changes.

POST-CONFERENCE ATTENDEE MAILING LIST
A complimentary mailing list will be provided to each exhibitor including each attendee’s company name, name, e-mail address, telephone number and address.

COVID-19 WAIVER STATEMENT
Any public space where other people are present holds an inherent risk of exposure to COVID-19 and other communicable diseases. By participating in ADA AuDacity 2022 I will: Follow all relevant guidance provided by the World Health Organization (WHO), adhere to government-issued travel restrictions and guidance issued by the region I am traveling to and the region I am traveling from, evaluate my own health and that of people I am in close contact with, contact ADA if I have concerns, and stay home if I feel sick. On-site during AuDacity 2022, I agree to adhere to safety protocols as outlined, signage, and seating requirements and respect others’ personal space. If I test positive for COVID-19 up to 14 days after returning home, I will contact ADA.

FORCE MAJEURE — The performance of this Agreement by either party is subject to acts of God, war, government regulation, disaster, fire, epidemic, threatened or imminent strikes, civil disorder, curtailment of transportation facilities, threats or terrorist attacks, or other similar occurrence beyond the control of the parties, making it illegal, impossible, or commercially impractical to carry on the Exhibits or fully perform the terms of this Agreement. This Agreement may be terminated, or performance may be excused without penalty, for any one or more of such reasons by written notice from one party to the other.

INDEMNIFICATION — Each party agrees to indemnify and hold harmless the other, its agents, and employees from and against all claims, liabilities, and the amendments and signed by both parties. This Agreement is binding on the parties, their successors, and assigns, provided that no party may assign this Agreement without the prior written consent of the other party. Either party’s waiver of or failure to exercise any right provided for in this Agreement shall not be deemed a waiver of any further or future right under this Agreement. All notices required or permitted hereunder shall be in writing, sent to the parties at the addresses provided by the parties. This Agreement shall be governed by and interpreted in accordance with the laws of the Commonwealth of Kentucky.

AMENDMENTS
These rules may be amended at any time by ADA. These rules and regulations become a part of the contract between the exhibitor and ADA. Any matters not specifically covered by the preceding rules shall be subject solely to the decision of ADA.

AGREEMENT TO RULES
Each exhibitor, for himself and his employees, agrees to abide by the foregoing Rules and Regulations and by any amendments or additions.

Sponsor/Exhibitor Agenda

THURSDAY, OCTOBER 20, 2022

08:00 AM - 04:00 PM

Exhibitor Setup & Move-in

05:30 PM - 07:00 PM

AuDacity Marketplace Opening Reception

FRIDAY, OCTOBER 21, 2022

07:00 AM - 06:00 PM

AuDacity Marketplace Open

09:30 AM - 10:00 AM

Break in the AuDacity Marketplace

11:30 AM - 01:00 PM

Lunch in the AuDacity Marketplace

03:00 PM - 03:30 PM

Break in the AuDacity Marketplace

05:30 PM - 07:00 PM

Reception in AuDacity Marketplace

07:00 PM - 09:00 PM

Exhibitor Teardown and Move-out