Academy of Doctors of Audiology

Forms Library

ADA is pleased to announce the introduction of our Practice Resource Catalog. This catalog will offer a comprehensive library of off-the-shelf forms, office forms, documents, and guidance materials. These materials will assist audiologists and their staffs with practice operations, compliance, and patient management.

These documents are the intellectual property of the Academy of Doctors of Audiology. Any replication or dissemination without the express consent of ADA is strictly prohibited.

ADA cannot issue refunds on these products after purchase. Please contact us with any questions before purchasing.

Adult Case History

ADA Member Price: $49.00
Non-Member Price: $99.00

This is a comprehensive adult case history form. This form includes: problem pertinent case history (including warning signs of ear disease and basic audiologic and hearing aid information), current medications, and a comprehensive review of systems (which can be valuable when utilizing evaluation and management codes). This form is in a Word format.

Business Associate Agreement

ADA Member Price: $49.00
Non-Member Price: $99.00

This Agreement governs the terms and conditions under which Business Associates will access protected health information belonging to patients. This form is provided in a Word format.

Employee Manual

ADA Member Price: $299.00
Non-Member Price: $499.00

Includes sample policies on Attendance, Bereavement Leave, Code of Conduct, Confidentiality, Continuing Education, Corrective Action, Dress Code, Grievances, Safety, and more.

Hearing Aid Bill of Sale/Purchase Agreement

ADA Member Price: $249.00
Non-Member Price: $500.00

This is a patient/practice document. This document, specifically created to meet the legal requirements of each state, includes information such as make and model of aid, serial numbers, condition of aid, warranties, terms of purchase, patient and audiologist signature, dates, and costs. This form can be created to conform to either a bundled or unbundled delivery model. If interested in both versions, please contact ADA Headquarters. Order includes Bill of Sale for one state, bundled or unbundled. This form is provided in a Word format, and will be delivered in 5-10 business days upon purchase.

Hearing Aid Insurance Waiver

ADA Member Price: $99.00
Non-Member Price: $199.00

This is a patient/practice document. This document allows a patient to waive their insurance coverage for hearing aids. This form is provided in a Word format.

Hearing Aid Loaner Agreement

ADA Member Price: $49.00
Non-Member Price: $99.00

This is a patient/practice document. This document allows you to hold the patient responsible for any loaner or demo aids in their possession. This form is provided in a Word format.

Hearing Aid Package

ADA Member Price: $499.00
Non-Member Price: $999.00

Includes Insurance Verification form, Hearing Aid Price Quote form, Bill of Sale, Hearing Aid Orientation Checklist, Upgrade Notice, Notice of Non-Coverage, Insurance Waiver, and Loaner Agreement.

Hearing Aid Orientation Checklist

ADA Member Price: $49.00
Non-Member Price: $99.00

This is a patient/practice document. This form documents a patient understanding and acceptance of the hearing aid fitting and orientation process. This form is provided in a Word format.

Hearing Aid Upgrade Notice

ADA Member Price: $99.00
Non-Member Price: $199.00

This is a patient/practice document. This document allows you to notify the patient, in writing, of their financial responsibilities when the third-party payer contractually allows hearing aid upgrades. Many BlueCross/Blue Shield plans require the use of an upgrade waiver when a patient selects upgraded hearing aids. This form is provided in a Word format.

HIPAA Bundle

ADA Member Price: $549.00
Non-Member Price: $1,099.00

Includes the HIPAA Security Policy Template and HIPAA Tool-Kit (Notice of Privacy Practices with 2013 Omnibus required modifications, Business Associate Agreement with 2013 Omnibus required modifications, Acknowledgement of the Notice of Privacy Practices, Use and Disclosure form and Comprehensive Marketing Authorization with 2013 Omnibus required language). The HIPAA ToolKit is available in a .pdf format and the HIPAA Security Template is available in both a .pdf and Word formats.

HIPAA Security Policy Template

ADA Member Price: $350.00
Non-Member Price: $600.00

This template provides practices with a comprehensive outline of the administrative, technical and physical safeguards required under the HIPAA Security Rule, effective April 2005.

HIPAA Tool-Kit

ADA Member Price: $199.00
Non-Member Price: $499.00

The Academy of Doctors of Audiology (ADA) has commissioned our legal counsel, Robert Gippin, Esq and the law firm of Roderick, Linton and Belfance LLP to create HIPAA Compliance documents and forms that can be purchased by our members. The package includes: Notice of Privacy Practices, Acknowledgement of Notice of Privacy Practices (comprehensive and truncated), Business Associate Agreement, Use and Disclosure form, Marketing Acknowledgement.

Insurance Verification Form

ADA Member Price: $49.00
Non-Member Price: $99.00

This is an operations document. This internal office document follows the flow of an insurance verification call and includes all of the questions necessary to effectively and appropriately verify insurance coverage and benefits for hearing aids. This form is provided in a Word format.

Notice of Non-Coverage

ADA Member Price: $99.00
Non-Member Price: $199.00

This is a patient/practice document. This document allows you to notify the patient, in writing, of their financial responsibilities when the third-party payer does not cover a specific item or service. Many third-party payer agreements require the use of a written notice of non-coverage when a patient receives an item or service that is non-covered. This form is provided in a Word format.

Office and Financial Policies

ADA Member Price: $99.00
Non-Member Price: $199.00

This is a template of a patient office and financial policy. It includes: insurance policies, payment policies, forms of payment accepted, finance options, no show fees, and bounced check fees. This form is in a Word format.

Patient Registration Form

ADA Member Price: $99.00
Non-Member Price: $199.00

This is a patient intake/registration document. This two-page document includes the most needed information including: patient demographics, marketing tracking, requested disclosures, problem pertinent case history (including warning signs of ear disease and basic audiologic and hearing aid information), current medications, financial policy acknowledgement, HIPAA marketing authorization and HIPAA Notice of Privacy Practices acknowledgement. This form is in a Word format.

Policies and Procedures Manual

ADA Member Price: $499.00
Non-Member Price: $999.00

This document provides a framework for clinical and operational policies and procedures necessary for an audiology practice. This type of document is required by many payers and regulatory entities.

Price Quote Form

ADA Member Price: $49.00
Non-Member Price: $99.00

This is a patient/practice document. This document allows you to quote the patient the price of the hearing aid(s), earmold(s), accessories, and estimated insurance coverage. This form will also describe basic dispensing policies. This form has been created to conform to a bundled delivery model. This form is provided in a Word format.

Written Recommendation for Hearing Aids

This is a patient/practice document. This document is required by United Healthcare Commercial Insurance plans who offer hearing aid coverage and benefits. While this form is similar to a medical clearance, it contains the specific language (written recommendation for hearing aids) outlined by the United Healthcare medical policy. This form is provided in a Word format.

Free Member Resource

Customized Advanced Beneficiary Notice (ABN) - Required

Free Resource for Members

Medical Waiver

Free Member Resource

Medical Clearance

Free Member Resource

Customized Advanced Beneficiary Notice (ABN) - Voluntary

Free Member Resource

Notice of the Right to a Good Faith Estimate

Free Member Resource

Many of the forms and documents that are available for purchase through ADA have been created in either Microsoft Word or Microsoft Excel format. These formats will allow for customization and editing by you and your practice.

Some forms and documents, including but not limited to, superbills, hearing aid purchase receipts, and HIPAA materials, may require modification at a later date due to compliance and regulatory changes. These changes will be the responsibility of the purchaser and not the responsibility of ADA.

Prior to purchasing a form or document from ADA, please note that any modifications, adjustments, or changes to a specific form or document are the responsibility of the purchaser. ADA, its staff and consultants will not modify or customize any of these forms and documents once purchased.

All materials, content and forms contained on this website are the intellectual property of ADA and may not be copied, reproduced, or distributed beyond the use of your practice without ADA's express written permission.

ADA does not warrant, either expressly or implied, the accuracy, timeliness, or appropriateness of the information contained in the documents or on its website. ADA disclaims any responsibility for content errors, omissions, or infringing material and disclaims any responsibility associated with relying on the information provided on this website.